Last Updated: October 2, 2025

1. Introduction

JMI Resource (“JMI”, “we”, “us”, or “our”) is committed to protecting and respecting your privacy. This Privacy Policy describes how we collect, use, store, and share your personal information when you use our website www.jmiresource.com, to apply for or use our employment or outsourcing services, or interact with us as a representative of our clients.

We encourage you to read this policy carefully to understand our practices regarding your personal information.

Contact Us:

If you have any questions or concerns about this policy or your personal information, please contact us at:

2. What Personal Information We Collect

We collect various types of personal information to provide our recruitment and staffing services. The types of data we may collect include:

  • Identity & Contact Data: Your name, address, email address, phone number, date of birth, gender, and other data you provide during registration or application.
  • Recruitment Data: Your resume, work history, educational background, skills, qualifications, professional licenses, career interests, references, and information from interviews.
  • Employment & Performance Data: If employed by us, this includes your employment records, performance information, training records, salary, and payroll information.
  • Financial Data: Bank account details, tax information, and social security number for payroll and employment purposes.
  • Technical Data: Your Internet Protocol (IP) address, browser type and version, time zone setting, device location, and data about how you interact with our website, which we collect using cookies and similar technologies.
  • Communications Data: Records of your correspondence with us, whether by email, contact forms, or other channels.
  • Social Media Data: Information from publicly available profiles on platforms like LinkedIn or other job boards.
  • Sensitive Personal Information / Special Category Data: This may include information about your race or ethnicity, health or disability status, or veteran status for purposes of equal opportunity monitoring, or results from background checks where required for a position. We only collect this data where legally required or with your explicit consent.
  • Mobile Information (SMS Consent Data): If you provide your mobile phone number and opt-in to receive SMS communications, we collect this data for the purpose of sending job alerts, interview updates, employment notices, or other staffing-related messages. Message frequency varies. Message and data rates may apply. You can opt out at any time by replying "STOP" or get help by replying "HELP." We do not share SMS opt-in data with third parties for marketing purposes. See Section 5 for more information.

3. How We Collect Your Personal Information

We use different methods to collect data from and about you:

  • Direct Interactions: You provide us with information when you apply for a job, create an account on our website, fill out forms, speak with us in person or on the phone, or subscribe to our communications.
  • Automated Technologies: As you use our website, we automatically collect Technical Data about your device and browsing actions using cookies and other similar technologies.  For more details, see our Cookie section below.
  • Third-Parties or Publicly Available Sources: We may receive personal information about you from various third parties, such as our clients, other recruitment agencies, or publicly available sources like professional networking sites.

4. How and Why We Use Your Personal Information

We use your personal data for specific purposes and only where we have a legal basis to do so. These may include:

  • To provide recruitment and staffing services: To match you with job opportunities, manage your applications, and manage our relationships with you and our clients. using Identity & Contact Data, Recruitment Data, and Social Media Data. The legal basis is necessary for the performance of a contract (with you or our clients). Our legitimate interests as a recruitment provider.
  • To manage employment or payroll:  To administer payroll and benefits if you are employed or contracted by us. Identity & Contact Data, Financial Data, and Employment Data. The legal basis is performance is necessary for an employment contract. To comply with our legal obligations as an employer.
  • To improve website and services: To analyze how our website is used so we can improve the user experience and our service offerings. Technical Data. The legal basis is legitimate interests to administer our website and develop our business.
  • To send marketing communications:  To send newsletters or information about events or services that may interest you. Identity & Contact Data and Communications Data. The legal basis is necessary. Your consent. Our legitimate interests to promote our services (where permitted by law).
  • To comply with legal or regulatory obligations: To conduct background checks where required and to comply with applicable laws, such as equal opportunity employment regulations. Recruitment Data and Sensitive Personal Information. The legal basis is necessary to comply with our legal obligations.

5. Who We Share Your Personal Information With

We may share your personal data with the following parties for the purposes outlined above:

  • Our Clients: We share your information with companies who have job openings for which you may be a good match.
  • Service Providers: We engage third-party suppliers for services such as IT hosting, payroll administration, and background screening. These providers are contractually bound to protect your data and can only use it for the purposes we specify.
  • Government or Law Enforcement Authorities: We will share your data if we are legally required to do so or believe it is necessary to comply with the law.
  • Business Transfers: If we sell or reorganize our business, your data may be transferred to the buyer or successor entity.
  • Text Messaging and SMS Data: Mobile information will not be shared with third parties or affiliates for marketing or promotional purposes. All categories of collected data exclude text messaging originator opt-in data and consent; this information will not be shared, sold, or disclosed to third parties, except as required by law. Your mobile number and SMS preferences are used exclusively for the communications you have opted into.

6. Cookies and Online Tracking

Our website uses cookies, which are small data files placed on your device, to enhance your user experience, analyze site traffic, and support our marketing efforts.

JMI Resource uses cookies to enhance your experience, analyze site usage, and assist in our marketing efforts. To learn more, please see our Cookie Policy. By continuing to use our site, you agree to our use of cookies. You can manage your preferences at any time in Cookie Settings.

Types of Cookies We Use:

  • Necessary/Functional Cookies: These are essential for the website to work properly.
  • Statistics Cookies: These help us understand how visitors use our website.
  • Marketing/Tracking Cookies: These are used to create user profiles to display personalized advertising.

Your Choice:
When you visit our website, a pop-up banner appears to manage your cookie preferences. You have the right to opt out of non-essential cookies. You can also use your browser settings to delete or block cookies. Please note that disabling all cookies may affect the functionality of our site.

7. Data Retention

We will retain your personal information only for as long as necessary to fulfill the purposes we collected it for, including for satisfying any legal, accounting, or reporting requirements. For candidates in our talent pool, we will retain your data for potential future job opportunities for a period of three years, unless you request its deletion. We will comply with any federal, state, or local ordinances regarding personal privacy.

8. Data Security

We have implemented appropriate technical and organizational security measures to protect your personal information from unauthorized access, use, alteration, or disclosure. However, please be aware that the transmission of information via the internet is not completely secure, and any transmission is at your own risk.

9. Your Rights and Choices

You have certain rights regarding the personal information we hold about you. Depending on your location, these may include:

  • Right to Access: You can request a copy of the personal data we hold about you.
  • Right to Correction (Rectification): You can ask us to correct any inaccurate or incomplete information.
  • Right to Erasure (Deletion): You can request that we delete your personal data in certain circumstances.
  • Right to Restrict Processing: You can ask us to suspend the processing of your personal data.
  • Right to Object to Processing: You can object to us processing your data where we are relying on a legitimate interest.
  • Right to Opt-Out of Marketing and SMS Messaging: You can unsubscribe from our marketing communications at any time by clicking the "unsubscribe" link in our emails. For SMS messages, reply "STOP" to cancel or "HELP" for assistance.

Additional Rights (as required by law):

  • Know what personal information is being collected, sold, or shared and to whom.
  • Request the deletion of your personal information.
  • Opt-out of the "sale" or "sharing" of your personal information. Some of our cookie usage for targeted advertising may be considered a "sale" or "sharing." You can opt out by clicking the "Do Not Sell or Share My Personal Information" link on our website.
  • Limit the use and disclosure of your sensitive personal information.

To exercise any of these rights, please contact us using the details provided in the "Introduction" section.

10. Changes to This Privacy Policy

We may update this policy from time to time. We will publish any material changes on this website or notify you through other appropriate channels. Please review this policy periodically for the latest information on our privacy practices.